



Smart waste management system
Enabling business to measure their waste generation
Enabling business to measure their waste generation
Company
Hailo Digital Hub GmbH
Hailo Digital Hub GmbH
Role
UI/UX Designer
Duration
6 Months
Team
3 Devs, 1 Designer
2 Data scientists , PO
Project Overview
Project overview
Smart Waste Solutions is a digital platform designed to help facility managers, cleaning personnel, and sustainability leads monitor, plan, and reduce waste within their organizations. As a UI/UX designer, I led the redesign of the Smart Waste Solutions (SWS) dashboard and created a cleaning planner to improve waste management. The goal was to turn raw waste data into actionable insights for facility managers and cleaning staff, reducing costs, enhancing sustainability, and automating ESG reporting.
I designed a smart locker system for an international startup, enabling contactless equipment rentals, item handovers, and storage for residential, corporate, and coastal users across Europe. The web based app eliminates app downloads for access and durable metal lockers for scalability.
Problem insight
The current status of dashboard only allows the fill level of the bins to be displayed in a way that is impractical for larger numbers.
Due to the statistics area, which only refers to individual bins, no analyses can be carried out by the user.
In addition, no information relevant to the ESG report is identifiable. A report on the amount of waste generated is time-consuming and cannot be prepared individually.
Inefficient Cleaning managers had no real time data to assign staff to clean out bins
Limited sustainability no tools to analyze or reduce waste (e.g., paper, plastic).
Scheduling conflicts: In-person handovers is time-consuming, which is difficult due to busy schedules.
Costly product ownership: Many individuals, like students building furniture or professionals needing occasional tools, prefer renting over purchasing expensive, rarely used items.
Limited office space: Corporate environments lack sufficient storage for employees’ or visitors’ belongings, requiring secure, reservable lockers.
App fatigue: Users resist downloading apps or creating accounts for every digital service, leading to friction in adoption.
Maintenance costs: Physical locker is not ideal & smart lockers with screens/PIN pads break often, raising costs.
Our goal was to design a scalable, user-friendly, and sustainable smart locker system that eliminates these pain points by offering contactless access, no app installation, and low-maintenance hardware, while catering to diverse use cases in residential, corporate, and recreational settings.
Research and insights
Research & insights
I along with my product owner and the customer success team conducted more than 20 user interviews and analysed the qualitative data. We did interviews to understand various workflows of their business requirement from our product while creating reports and what their pain points with the existing design.
We also did internal interviews on our sales team to uncover recurring pain points.
The objective of interview was to understand how informed decisions user can make with the current dashboard.



Core problems we identified
Identifying the relevant information is not easy.
User's do not understand how to extract data and use it in the reports.
With so many waste stations its not easy to keep track of bin's fill level to schedule cleaning.
Research & insights
Pain Points
By synthesising user feedback of current dashboard, analysing data from user research helped us to build primary use-case to tackle.

Key insights from research
Analytics was the most requested features. There was no way managers to view operational metrics of waste production in their buildings.
Katrin@Waste Manager
Wants to see trends and patterns of waste generation.
Wants to see how much waste is generated every year.
Wants to see total waste generated for all buildings.
I want to view data based on waste type.
Johnathan@Environmental Officer
Want to see waste data in real time.
want to ensure the data in the report is always unto date.
want to have the report in various format.
Want to integrate ESG report with the realtime data.
Ideation



Competitive Analysis
Due to lack of direct competitors, I then studies different organisations working for the same cause and observed their system behaviour, navigation flows and UI.
BrainStorming
We mapped out our goals for the new dashboard of how a dashboard can include analytics as whole which can help our different types of users as a whole.






User Stories
Created user stories to ensure the focused solution for the problems.
Design System Creation: Since we decided to revamp the entire product I created a design system from stratch to ensure the design stays consistent and efficient.


Major challenges
1. Balancing simplicity with functionality is crucial to prevent overwhelming users with too many options or technical details.
2.Designing intuitive and visually appealing data visualizations that convey information effectively for
users to understand patterns, trends, and insights
without overwhelming users.
Solution
1. Explored different types of charts to make sure data visualization can be easy and readable to a non technical person.
2. Bar chart was one of the most used and easily understood with a funnel chart which elaborate the situations with different types of waste, seemed to be the best solution to understand data.
Sensor testing
I was involved in testing sensor outputs to understand their precision and reliability. This process was crucial in shaping several major UX decisions. For example, while our initial concept focused on presenting data in real time, but sensor testing revealed that the real-time data stream was updated approximately every 15 minutes. This insight led us to adjust the interface to balance between real-time precision and meaningful visualization, ensuring that users could track changes throughout the day without being overwhelmed by excessive fluctuations.
Design execution & flows
UI Decisions



We revamped the dashboard with different types of features including data visualization, real time updates, custom reporting, waste generation by waste type for user to understand data and make informed decisions.

Before

Before

Before

After

After
What we achieved MVP SMART WASTE Analytics which provides solutions for collecting, analysing, and reporting waste data to manage waste more efficiently, reduce environmental impact, and achieve sustainability goals.


